How to Automatically Insert Words in Word 2007

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    AutoText Method

    • 1). Launch Microsoft Word and right-click one of the ribbon tabs. Select "Show Quick Access Toolbar Above/Below The Ribbon."

    • 2). Right-click the Quick Access Toolbar and select "Customize Quick Access Toolbar."

    • 3). Click the "Choose Commands From" drop-down menu and scroll down to AutoText. Highlight AutoText, click "Add" and close the "Customize Quick Access Toolbar" screen.

    • 4). Type and highlight the word you want to add to AutoText. Click "AutoText" and "Save Selection to AutoText Gallery."

    • 5). Set up the AutoText in the "Create New Building Block" dialog box. Type a unique name, select the gallery, category and description and specify the save location. Choose how the AutoText will insert: on its own page, in its own paragraph or only for all other content. Alternatively, you can leave the defaults and select "OK."

    • 6). Click the "AutoText" icon and select the word or phrase from the drop-down to add the text to your document.

    AutoText While Typing

    • 1). Launch Microsoft Word and type and highlight the text you want to AutoType.

    • 2). Click the "Microsoft Office Button," in the upper-left corner, and select Word Options.

    • 3). Select "Proofing," then "AutoCorrect Options," and click the "AutoCorrect" tab.

    • 4). Place a check in the box next to "Replace Text as You Type." Type the characters you want to use for automatic text. For example: "Ma" for Mattress. Click "Add" and close out of "Word Options."

    • 5). Type the characters you have set, press the space bar, and Word will automatically replace the text with the target word.

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